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Apply to Executive Assistant (President’s Office)
Position Summary: The Executive Assistant is responsible to provide administrative support to LCC University’s President and Academic Vice President (AVP).
Duties and Responsibilities:
ADMINISTRATION
Relationships:
REPORTS TO: President and Academic Vice-President
WORKS CLOSELY WITH: President’s Cabinet, Advancement Team, Registrar’s Office
Job Requirements:
QUALIFICATIONS:
Education: Bachelor’s degree required
Experience: 3-5 years of administrative experience preferred
Skills:
Duties and Responsibilities:
ADMINISTRATION
- Determine priority of matters of attention for the President and AVP; redirect matters to staff to handle, or handle matters personally, as appropriate
- Maintain weekly calendar/appointments for the President and AVP
- Prepare/distribute agenda; compile/publish minutes for President’s Cabinet, Strategic Planning, Academic Leadership Team meetings
- Follow-up and track decisions made at meetings
- Draft, review and send communications on behalf of the President and AVP, i.e. weekly Monday Memo from the President
- Coordinate travel arrangements for President and AVP
- Help monitor budgets and create expense reports as needed for President and AVP
- Support faculty with business trip and expense submissions
- Support the Advancement Team with monthly, semi-annual and annual donor mailings
- Monitor general email account to president@lcc.lt
- Manage office and mailbox signage for faculty members
- Maintain up-to-date information on the President’s Office and Academics sections of the LCC website, including current faculty bios
- Coordinate legal document tracking and registrations related to the President’s Office
- Collect and maintain institutional policies and procedures manuals
- Compile and publish semi-annual Board of Directors meeting docket and reports
- Coordinate student practicum agreements
- Coordinate details for semi-annual Board of Directors meetings, i.e. board member travel and accommodations, other events and logistics related to the Board
- Support advancement events and hosting for the President’s Office
- Support major academic events, such as Convocation and Graduation, in collaboration with AVP, the Registrar’s Office and others
- Lead organization of Christmas Event and 100 Days Event
- Schedule institutional events/meetings; communicate information appropriately/timely
- Report President’s Office and Academic events to the Marketing Communications Office in a timely manner for pre-event publicity support
- Assist in the organization of academic accreditation site visits, conferences, and events
- Coordinate and host institutional guest visits, including planning and scheduling events
- Provide a welcoming environment and professional customer service to LCC visitors
- Support President’s Office initiatives and perform other job-related duties as assigned
Relationships:
REPORTS TO: President and Academic Vice-President
WORKS CLOSELY WITH: President’s Cabinet, Advancement Team, Registrar’s Office
Job Requirements:
QUALIFICATIONS:
Education: Bachelor’s degree required
Experience: 3-5 years of administrative experience preferred
Skills:
- Proactivity
- Sound judgment with the ability to prioritize and make decisions
- Strong communication skills (oral and written) in English and Lithuanian
- Strong organizational skills, including organizing/editing institutional policies and document systems in MS Word
- Strong interpersonal skills
- Strong time management skills and ability to meet deadlines
- Ability to effectively manage multiple tasks and priorities simultaneously
- Ability to work cooperatively with multiple and diverse groups
- Superior computer skills in MS Word, Excel, Teams, PowerPoint, and Outlook Calendaring and ability to appropriately leverage AI to improve efficiency and quality of deliverables
- Commitment to confidentiality
- Commitment to the mission and vision of LCC International University
- Commitment to working and learning within an international community
- Commitment to education from a Christian worldview
- Commitment to personal professional growth
- Willingness to work extra hours or odd hours to complete tasks
- Exciting work opportunity in an international and multicultural environment
- Friendly and supportive team and work culture
- Additional paid week off during Christmas and New Year
- Summer Fridays (workday ends at 1pm on Fridays during June and July)
- Professional development opportunities including international trainings through Erasmus+
- Salary from 1200-1500 EUR (before tax) and depends on the qualifications and skills of the applicant