Position Summary:  The HR Compliance Specialist is responsible for knowing and interpreting the Lithuanian Labor Code and for legal documentation related to faculty and staff employment and short-term contracts and timesheets for hourly student employees and summer camp employees.  The HR Compliance Specialist also trains and supports foreign employees to navigate the Lithuanian SoDra system and provides compliance training to all employees ensuring they are equipped and protected.  This position demonstrates and supports LCC’s core values as a member of the HR team responsible for creating a culture and community where employees flourish.

Duties and Responsibilities 

1. Lithuanian Labor Code Compliance

1. Create and file work contracts
2. Administer hiring, termination, and other not-coming-to-work bases.
3. Administer work contract changes (loads, terms, salary changes).
4. Administer scheduled vacation (annual and non-paid).
5. Administer changes in minimum wage.
6. Coordinate required annual on-site medical exams for faculty and staff.
7. Document other Labor Code related issues (basis for work contract termination, QRs, etc.).
8. Demonstrate a strong working knowledge of the Lithuanian labor Code.
9. Ensure LCC HR policies are current with Lithuanian Labor Code.
10. Ensure workplace safety requirements are known and met at LCC.
11. Participate as needed in meetings, seminars, conferences related to maintaining current Labor Code knowledge.
12. Ensure all employment-related processes comply with data privacy law (GDPR).
13. Review and update the Employee Handbook as necessary to reflect current policies.
14. Provide mandatory compliance training for new and existing employees.

2. SoDra Reports and Documentation

1. Ensure required SoDra reports (hiring and termination forms SD1, SD2), giving birth leave (NP SD), maternity leave (SD9) and paternity leave forms, non-paid vacation leave (SD12) are accurate and completed on time.
2. Maintain accurate record of submissions.
3. Oversee maternity end dates and keep supervisors informed.
4. Administer sick leave.
5. Ensure expatriates understand relevant SoDra medical, tax, and pension information.

3. Payroll Administration

1. Confirm monthly hours for timecards, overtime and work-on-day-off to accounting.
2. Submit payroll changes to accounting based on approved changes to employment terms.

4. Employment of Student Assistants and Camp Employees

1. Administer contracts for Student Assistants.
2. Provide guidance and support to dept chairs and dept managers with timecards, labor code regulations and hiring/firing processes related to student assistants.
3. Administer contracts for summer camp employees.

5. Faculty Registry

1. Maintain and submit faculty employment data to the Faculty Registry (start/end date of the contracts, education, FTE, other data).

6. Organizational Development / Culture

1. Demonstrate LCC’s values in all internal and external communication and relationships.
2. Partner with leadership to infuse core values into LCC’s culture.
3. Support COO with faculty and staff performance management processes and related compensation systems.
4. Assist in arranging HR-sponsored events (i.e., August Staff/Faculty Retreat, Employee Thanksgiving, Christmas Party, April Employee Appreciation, and May Matters).

Relationships:

REPORTS TO:     Chief Operating Officer
SUPERVISES:     HR Student Assistant
WORKS CLOSELY WITH:     HR People Operations Specialist, Supervisors at LCC, Academic Vice President, Business Office, HR Volunteers
LINKS WITH:     SoDra, Užimtumo tarnyba

Job Requirements:

QUALIFICATIONS:

Education:          Relevant bachelor’s degree required
Experience:       

• At least 3 years of related HR experience
• Familiarity with higher education (preferred)
• Familiarity with LCC International University (preferred)

Passion:              
To serve faculty and staff with excellence. 
To make daily work life better.  
To develop and maintain efficient systems that serve faculty and staff needs.  
To ensure employees experience a safe and fair work environment. 

Skills:                   

• People-oriented and sensitive to employee concerns;
• Strong cross-cultural communication skills;
• Excellent written and verbal communication skills in both English and Lithuanian; Russian is helpful;
• Exceptional organizational skills;
• Detail orientation;
• Understanding of employment law;
• Ability to communicate with employees at all levels; and
• Excellent problem-solving skills.

Other:

• Proficiency with SoDra and Užimtumo tarnyba reporting requirements;
• Proficiency in Office 365 environment;
• Proficiency in Excel and Word; and
• Familiarity with payroll systems (LCC uses Rivile).

We Offer:

• Exciting work opportunity in an international and multicultural environment.
• Friendly and supportive team and work culture.
• Additional paid week off during Christmas and New Year.
• Summer Fridays (workday ends at 1pm on Fridays during June and July).
• Professional development opportunities including international trainings through Erasmus+.
• Salary starting from 1800 EUR (before tax) and depends on the qualifications and skills of the applicant.