Position Summary:  The HR Engagement Specialist is responsible for local recruitment, institutional onboarding and offboarding processes as well as migration processes related to expatriate faculty and staff.  The HR Engagement Specialist helps attract and retain mission-fit and position-fit faculty and staff through employee engagement initiatives.

Duties and Responsibilities 

1. Recruitment for Local Faculty and Staff positions

1. Collaborate with hiring managers to define key role requirements.
2. Place job ads, administer CVs, schedule and perform screening interviews.
3. Collaborate with hiring manager to design panel interviews.
4. Debrief panel interviews and make hiring recommendations.

2. Onboarding and Offboarding

1. Develop and coordinate orientation programs and other onboarding initiatives for both expatriate and local faculty and staff.
2. Manage employee ID card and IT credentials. 
3. Maintain employee mailboxes and staff office nameplates.
4. Support healthy offboarding: celebrating departing staff and ensuring clear handovers.
5. Coordinate exit interviews, analyze trends and recommend improvements.

3. Corporate Culture / Employee Engagement

1. Demonstrate LCC’s values in all internal and external communication and relationships.
2. Partner with leadership to infuse institutional values into LCC’s corporate culture.
3. Champion employee wellbeing and engagement within a diverse community that includes cross-cultural, generational, gender, ethnic, geographical, and economic differences.
4. Solicit employee engagement feedback, analyze results and champion recommendations.
5. Review, maintain, and update the Employee handbook as necessary.
6. Maintain employee group mailing lists, organizational charts, employee directory, and online job description files.
7. Coordinate required annual on-site medical exams for faculty and staff.
8. Participate as needed in continuing education regarding changes to the Labor Code.

4. Expatriate Support

1. Act as first point of contact for expatriate employees during their cultural adjustment, ensuring a smooth transition and adaptation to LCC and Lithuania.
2. Coordinate expatriate employee arrivals and departures.
3. Provide training and support to expatriate employees navigating the local governmental institutions (SODRA, hospitals, schools, post office, etc.).
4. Support expatriate employees to find off-campus housing as necessary.

5. Migration Processes for Expatriate Employees

1. Manage TRP and Visa D process for new expatriate faculty and staff.
2. Manage reapplication process for current faculty and staff.
3. Administer all documentation and TRP/Visa requirements (insurance, work permits).
4. Manage declaration of residency for expatriate faculty and staff.
5. Work with American Embassy to process Fulbright program grant recipients.
6. Participate as needed in continuing education and dialogues on Migration Law.

6. Administer Foreigner’s Registry

1. Maintain and submit data to the Foreigner’s registry.
2. Maintain accurate record of submissions.

Relationships:

REPORTS TO:     Chief Operating Officer
WORKS CLOSELY WITH:     HR Compliance Specialist, HR Student Assistant, Supervisors at LCC, Business Office, President’s Office, IT, Work Council, HR Volunteers
LINKS WITH:     Migration Department, International House Klaipėda

Job Requirements:

QUALIFICATIONS:

Education:          Relevant bachelor’s degree required

Experience:       
At least 3 years of HR related experience
Familiarity with higher education (preferred)
Familiarity with LCC International University (preferred)

Passion:     To identify and match a person's strengths with positions where they will flourish. To create a workplace community characterized by both remarkable care for one another and accountability to one another.

Skills:                                  

• People-oriented and sensitive to employee concerns;
• Strong cross-cultural communication skills;
• Excellent written and verbal communication skills in both English and Lithuanian;
• Exceptional organizational skills;
• Detail orientation;
• Understanding of employment law;
• Understanding of migration law;
• Candidate sourcing in Lithuanian market;
• Time management and the ability to set healthy boundaries;
• Ability to communicate with employees at all levels;
• Excellent problem-solving skills; and
• Strong analytical skills to identify trends in employee feedback.

Other:

• Hold a driver’s license;
• Proficiency in Office 365 environment;
• Proficiency in Excel and Word; and
• Comfortable with occasional on-call availability, including weekends (for arriving/departing expatriate faculty and staff).

We Offer:

• Exciting work opportunity in an international and multicultural environment.
• Friendly and supportive team and work culture.
• Additional paid week off during Christmas and New Year.
• Summer Fridays (workday ends at 1pm on Fridays during June and July).
• Professional development opportunities including international trainings through Erasmus+.
• Salary starting from 1800 EUR (before tax) and depends on the qualifications and skills of the applicant.